The following are the major requirements and filings an incorporated company must comply with:
- Have a registered office as from the date of incorporation. This office has to be open and accessible to the public for not less than five hours during ordinary business hours on each day (except Sundays, weekends and public holidays).
- The full name of the company and the Company Registration Number must appear on all letterheads, prospectuses and other official documents used by the company.
- Keep and maintain certain statutory books and registers such as a register of members, a register of directors, managers, secretaries and auditors and a register of directors’ shareholdings
- The Companies Act requires the financial statements of every company to be audited once every year. This comprises a statement of profit and loss, balance sheet, director’s report, statement by directors and an auditors’ report to be prepared; and other disclosures required by Statements of Accounting Standards in Singapore. The audited accounts and reports have to be filed with the Registrar within one month after the AGM.
- The first annual general meeting (AGM) must be held within 18 months of the date of incorporation. After that there must be at least one annual general meeting not more than 15 months from the date of the last AGM. No physical meeting must take place if all shareholders consent. At the AGM, the directors are required to present to the shareholders the audited accounts for the immediately preceding financial year, and those accounts must be prepared up to a date not more than six months before the date of the AGM. The fiscal year end is normally determined at the first directors’ meeting.
- Changes to registered particulars have to be notified to the Registrar, including a change of name, the alteration of the company’s Articles of Association, the allotment of new shares and an increase of the authorized capital.